GDPR Privacy Policy Byala Beach EU Festival

Privacy Policy

Our Privacy Policy was last updated on 31 March 2025.

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You have agreed to participate at Byala Beach EU Festival and use the Service of the organizer.

It is about Your privacy rights and how the law protects You.
We use Your Personal data only to provide and improve the Service provided by the organization and related to the legitimate obligations of the Municipality of Byala in implementing the Grant Agreement for Project: 101183736 – EUFestByala, co-funded by the European Union.
By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Definitions

For the purposes of this Privacy Policy:

  • “Organizer” means the beneficiary of the Grant Agreement for Project: 101183736 – Municipality of Byala
  • “Account” means a unique account created for You to access our Service or parts of our Service.
  • “Organization” means the partner’s organisation and people the organisation nominates to take part in the Fest.
  • “Cookies” are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • “Data Controller” -for the purposes of the GDPR (General Data Protection Regulation), refers to the Organizer as the legal person which alone or jointly with others determines the purposes and means of the processing of Personal Data. The Organizer acts as a Data Controller.
  • “Device” means any device that can access the Service such as a computer, a cell phone or a digital tablet.
  • “Personal Data” is any information that relates to an identified or identifiable individual.
    For the purposes of GDPR, Personal Data means any information relating to You such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity.
  • “Service” refers to the Website and its functionalities for registration of participants.
  • “Service Provider” means any natural or legal person who processes the data on behalf of the Organizer. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Organizer, to perform services related to the Service or to assist the Organizer in analyzing how the Service is used. For the purpose of the GDPR, Service Providers are considered Data Processors.*
  • “Usage Data” refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • “Website” refers to [ www.byalabeachfest.eu]
  • “You” means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
    Under GDPR (General Data Protection Regulation), “You” can be referred to as the Data Subject or as the User as you are the individual using the Service.

Collecting and Using Your Personal Data

General principles:
The Organizer ensures that personal data is:

  • processed lawfully, fairly and in a transparent manner in relation to the data subject;
  • collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
  • adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  • accurate and, where necessary, kept up to date;
  • kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the data is processed; and
  • processed in a manner that ensures appropriate security of the personal data.

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Usage Data

Usage Data

This service doesn’t collect any usage data at this stage as not relevant for the purposes of the organization.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information.

We do not use any tracking data or related services at this stage.

Use of Your Personal Data

The Organizer use Personal Data only for its legitimate interest arising from the obligations under the Grant Agreement for Project: 101183736, for the following purposes:

  • To provide and maintain our Service, including to monitor the usage of our Service.
  • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
  • For the performance of the event: the organization, compliance, items or services You will be using during the event through the Service.
  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
  • To provide You with news, documents and general information about other services and events which are related and/or similar to those that you have already use through the website.
  • To manage Your requests: To access and manage Your requests to Us.
  • For other purposes: We may use Your information for other purposes only during the event organization. Such purposes may be solely related to the Festival.

We may share Your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers such as for example the Hotel provided by the Organizer and similar logistics.
  • For transfers: We may share or transfer Your personal information in connection with your flights and transfers.
  • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honour this Privacy Policy.
  • With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
  • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Organizer will retain Your Personal Data only for as long as is necessary for the purposes set out in this  Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws, the Grant Agreement), resolve disputes, and enforce our legal agreements and policies.
The Organizer will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

The Organizer will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information. All the Personal Data collected by the Organizer is subject to the Policy of Information Security set in place in the Municipality of Byala.

Disclosure of Your Personal Data

Under no circumstances, the Organization will disclose Your Personal Data unless if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Email Marketing

We may use Your Personal Data to contact You with newsletters, marketing or promotional materials and other information that may be of interest to You and related to the Festival.

GDPR Privacy Policy

Legal Basis for Processing Personal Data under GDPR

We may process Personal Data under the following conditions:

  • Consent: You have given Your consent for processing Personal Data for one or more specific purposes.
  • Performance of a contract: Provision of Personal Data is necessary for the performance of an agreement with You and/or for any pre-contractual obligations thereof.
  • Legal obligations: Processing Personal Data is necessary for compliance with a legal obligation to which the Organization is subject.
  • Vital interests: Processing Personal Data is necessary in order to protect Your vital interests.
  • Public interests: Processing Personal Data is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Organization.
  • Legitimate interests: Processing Personal Data is necessary for the purposes of the legitimate interests pursued by the Organization and arising from the Grant Agreement for project 101183736.

In any case, the Organizer will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Your Rights under the GDPR

The Organizer undertakes to respect the confidentiality of Your Personal Data and to guarantee You can exercise Your rights. You have the right under this Privacy Policy, and by law if You are within the EU, to:

  • Request access to Your Personal Data. The right to access, update or delete the information We have on You. Whenever made possible, you can access, update or request deletion of Your Personal Data directly within Your account settings section. If you are unable to perform these actions yourself, please contact Us to assist You. This also enables You to receive a copy of the Personal Data We hold about You.
  • Request correction of the Personal Data that We hold about You. You have the right to have any incomplete or inaccurate information We hold about You corrected
  •  Object to processing of Your Personal Data. This right exists where We are relying on a legitimate interest as the legal basis for Our processing and there is something about Your particular situation, which makes You want to object to our processing of Your Personal Data on this ground.
  • Request erasure of Your Personal Data. You have the right to ask Us to delete or remove your Personal Data when there is no good reason for Us to continue processing it.
  • Request the transfer of Your Personal Data. We will provide to You, or to a third-party You have chosen, Your Personal Data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information which You initially provided consent for Us to use or where We used the information to perform a contract with You.
  • Withdraw Your consent. You have the right to withdraw Your consent on using your Personal Data.
    If You withdraw Your consent, We may not be able to provide You with access to certain specific functionalities of the Service.

Exercising of Your GDPR Data Protection Rights

You may exercise Your rights of access, rectification, cancellation and opposition by contacting Us. Please note that we may ask You to verify Your identity before responding to such requests. If You make a request, We will try our best to respond to You as soon as possible.

You have the right to complain to a Data Protection Authority about Our collection and use of Your Personal Data. For more information, if You are in the European Economic Area (EEA), please contact Your local data protection authority in the EEA.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Education and Culture Executive Agency (EACEA). Neither the European Union nor EACEA can be held responsible for them.